The forms fill themselves.
Your techs talk, snap the data plate, and read off the gauges. Aiventic fills the inspection form, enforces the required checks, and sends the report, and every answer becomes service history the next job can use.
Why it’s still hard. Your history has the answer. Nobody can reach it in time.
01
Typing up the job twice
The tech does the work, then rebuilds it field by field on a phone. Forms come back late, thin, or copied from last time.
02
Required steps get skipped
A missed reading or an unchecked box turns into a failed audit, a denied warranty claim, or a callback nobody can explain.
03
Data that goes nowhere
Most form tools stop at the PDF. The readings sit in a report no one opens, instead of telling the next tech what this unit has been doing.
How it works. Three steps, on every job.
Step 01
Capture the job as it happens
Voice notes, data-plate photos, and readings turn into structured fields, so the tech works the unit instead of the screen.
Step 02
Fill the form, enforce the checks
Aiventic fills your inspection and checklist forms, built in our form builder or from your templates, and won’t close the job until required items are done.
Step 03
Report, record, and remember
The report goes out as PDF, Word, or Excel and back to the job. Every answer is timestamped for the audit trail and saved to the asset’s service history.
What it draws on. The platform layers behind this workflow.
Every answer comes from your own closed jobs first, then your manuals, bulletins, and parts data. The lit layers are the ones Forms & Compliance uses.
- L4Service ActionWhat should happen next?Stage the part, route the right tech, and write it back to the FSM
- L3Service ReasoningWhat does this situation likely mean?Likely causes, parts, and diagnostic paths, with the evidence behind them
- L2Service KnowledgeWhat does the documentation say?Manuals, bulletins, SOPs, and parts catalogs, matched to the job
- L1Service MemoryWhat happened?Every job, unit, part, and outcome you’ve recorded, ready to reuse
Who it helps. Everyone on the job works from the same experience.
Technicians
Say it once while the hands are busy. No re-typing the job in the truck at the end of the day.
Compliance and QA
Required checks enforced, every answer timestamped, and an audit trail you can hand to an inspector.
Service managers
Consistent records across every tech and branch, and readings you can trend by asset over time.
Questions. Straight answers.
Can we build our own forms?
Yes. Build inspection forms and checklists with your own fields, logic, and required items, or start from the templates you use today. Aiventic fills them from the job as the tech works.
What can the tech capture?
Voice notes, which become structured fields; photos of data plates and serial tags, read into model and serial; and readings like pressures, temperatures, and voltages, logged against the asset.
What formats do reports come in?
PDF, Word, and Excel. Reports go to the customer and are written back to the job in your FSM.
How does it help with compliance and audits?
Required checks are enforced before a job closes, every answer is timestamped and tied to the tech who gave it, and the full history of an asset’s inspections is there when an auditor asks.
How is this different from a forms app like TrueContext?
Forms apps make the tech fill in the form. Aiventic fills it from what the tech says, photographs, and measures, and the data doesn’t stop at the PDF: it becomes service history that shapes the diagnosis on the next job. See our TrueContext comparison for the full breakdown.
Keep going. Related workflows.
- After the visitPost-Visit IntelligenceService summaries written for you, and what each visit taught the shopLearn more
- After the visitService HistoryEvery visit, part, and outcome on a unit, in one place across systemsLearn more
- On the jobTechnician AssistanceHands-free voice help on the job, drawn from your own repair historyLearn more
Stop solving the same repair for the first time.
Bring a few hundred closed jobs. We’ll show you what your company already knows.